At school (an educational report) or as part of your employment, you may be required to write a report (a business or technical report).

Report writing can also be done for various reasons, including presenting facts (such as a laboratory report or financial statement), presenting research findings, or analyzing an issue and then recommending a specific action or plan. A statement can be professional or casual and extensive or brief. The style and vocabulary you use will be determined by who will be reading your report and their level of knowledge or skill. These report writing strategies will help you save time while ensuring that your content is relevant. There are five written tips and five language tips after that.

Write your administrative summary and table of contents at the end.

The section headers and pages will be consistent as a result. Writing the executive summary will be considerably more manageable if you’ve previously reported the remainder of the document.

Focus on the objective

Make sure you know your report’s purpose and who you’re writing it for. If you’re preparing an essay for a university class, read the brief attentively and refer back to it to ensure everything that you write and add is pertinent.

Write an objective thing initially if you’re creating a business report. This aids you in determining what is relevant and significant to the reader. You can use the goal as the report’s title or include it in the introduction.

Plan before you start writing

Collect all of your research and pertinent data. You may need to conduct interviews, conduct background research, or conduct experiments.

Make a plan for your report’s structure. How will you divide the information you’ve gathered into sections? What are the best ways to organize these divisions into headings and subheadings?

Prepare your framework by writing down all of your ideas on paper and then organizing them into parts and headings. Try making a “thought map” instead. In a box, write a topic word, and then write thoughts around it, using lines to link the ideas to the topic word. This might assist you in determining how data is related and how it can be organized.

Use a clear layout

Make your report more legible and appealing to the eye.

To make the information appear less dense, use proper space and margins.

Make sure your paragraphs are well-structured. The length of a section should not exceed five sentences. For instance, your first statement is the topic sentence, which expresses the paragraph’s central point. The second through fourth sentences builds on this notion by providing supporting or extra information, making comments on the issues presented, or connecting to other sources of information. The final verdict either wraps up the concepts offered or transitions to the next paragraph.

Edit and proofread!

Before you submit your report, here’s a checklist of questions to ask yourself:

– Does it contain no grammatical errors, is it concise, and is it easy to read?

– Is there a logical progression from one area to the next?

– Does each point have proof or statistics to back it up?

– Are the findings and suggestions convincing?

– Have you adequately referenced all of your sources?

Finally, did you stick to the report’s goal or brief?

Keep sentences short and straightforward.

Each phrase should only include one core topic, with additional information introduced by a suitable connecting word . Avoid creating significant sentences with many sub-clauses because it will be hard for your readers to follow you. Aim for sentences of no more than 15-20 words in length.

Use linking words

Words and phrases like “hence,” “although,” and “for this reason,” among others, aid your reader’s understanding of your views.

Use everyday English

If you’re writing for a non-technical audience, explain jargon or technical words and provide them in a glossary.

Avoid passive forms where possible


Passive versions of subject pronouns like “I” and “you” are frequently used in scientific and technical reports, but commercial essays can be written more simply and plainly.

You can utilize the “third person” to make your work report sound more objective. “This paper discusses the benefits and drawbacks of company pension schemes,” for example. Another verb you can use is the “third person.”

Keep an eye on punctuation


Correct punctuation makes it easier for your reader to go through your report. Check out our punctuation guide if you’re not sure when to use commas or semi-colons,