Meeting Minutes Writing Skills Course in Singapore
Meeting Minutes Writing Skills Course in Singapore
If you are in charge of keeping tabs on the flow of the meeting, then you have to learn to write the minutes of a meeting. Minutes writing follows a format that is depending on what a company requires. An individual’s writing skills must be sufficient to produce a complete and comprehensive recounting of a meeting.
This Meeting Minutes Writing Skills workshop is ideal for anyone who would like to gain a strong grasp and improve their Meeting Minutes Writing Skills.
All Staff Within An Organisation
The ideal group size for this Meeting Minutes Writing Skills course is:
Minimum: 5 Participants
Maximum: 15 Participants
The duration of this Meeting Minutes Writing Skills workshop is 2 full days. Knowles Training Institute will also be able to contextualised this workshop according to different durations; 3 full days, 1 day, half day, 90 minutes and 60 minutes.
2 Full Days
9 a.m to 5 p.m
Below is the list of course benefits of our Meeting Minutes Writing Skills course
- Meeting minutes offer legal protection and legal experts will maintain that if an action isn’t in the minutes, it didn’t happen
- Minutes are important details that you can’t ignore if you want to keep your business in line with state laws, and to back up your tax returns
- Minutes represent the actions of the Board and company leadership, and are considered legal documents by auditors and the courts
- Even though there is no standardized format for meeting minutes, the IRS and the courts consider it important that you made a reasonable effort to report the facts of the meeting
- Good meeting minutes help drive a plan of action for your leadership team and employees. They clarify how, when, why, and by whom decisions were made
- Minutes record meeting decisions, which makes them a useful review document when it comes time to measure progress
- Act as an accountability tool because they make it clear who’s duty it was to perform which action
- Gives the Board member some possible legal protection if the majority approved an issue and a lawsuit is filed
- In situations of critical importance, and where the record is important, you may need to take detailed minutes
- Minutes are key to evidencing the directors’ decisions on behalf of the company to enter into transactions and execute documents
- The production of board minutes is evidence that the directors are discharging their statutory fiduciary duties to act honestly and in good faith with a view to the best interests of the company
- Provide evidence of other specific requirements being met, particularly on a subsequent insolvency
Below is the list of course objectives of our Meeting Minutes Writing Skills course
- Help you get started with writing and preparing effective meeting minutes
- Before you start taking notes, it’s important to understand the type of information you need to record at the meeting
- Make sure that you are ready for the meeting because the last thing you would want is to arrive late and without the necessary documentation
- Remember that your notes do not have to consist of a word-for-word record of what everyone says in the meeting
- Listen to each point first before trying to write everything down and you will be able to figure out what needs to be recorded, and to summarize what was said
- Take accurate, professional minutes and save time using meeting minutes templates
- Make sure your minute-taker sufficiently describes how Board members arrived at reasonable decisions
- Provide valuable information to those team members who aren’t able to attend the meeting
- Lays a foundation that helps ensure your success upon entering the meeting room
- Adjust listening skills and thinking patterns, and home in on what is really being discussed
- Turn meeting conversations into a valuable road map even when the conversation is difficult to track
- Produce minutes that remind everyone what needs to happen next, and assure them that their meeting time was well spent
Below is the list of course content of our Meeting Minutes Writing Skills training course
- Capture the essence of the meeting, including details such asdecisions made, next steps planned, and identification and tracking of action items
- Ensure the agenda and meeting are well thought out as it makes minute taking much easier
- Get a copy of the meeting agenda and use it as a guide or outline for taking notes and preparing the minutes with the order and numbering of items on the minutes of meeting matching those of the agenda
- Be sure to ask the Chair of the committee or Board what their expectations are of your role during the meeting, as well as the type of detail he/she expects in the minutes
- Having an outline based on the agenda makes it easy for you to simply jot down notes, decisions
- If you know the meeting attendees, you can check them off as they arriveor circulate an attendance list they can check-off themselves
- Record decisions or notes on action itemsin your outline as soon as they occur to be sure they are recorded accurately
- If the group moves on without making a decision or an obvious conclusion, ask for clarification of the decision and/or next steps involved
- Don’t try to capture it all and be sure to simply write (or type) just the decisions, assignments, action steps, etc.
- Record itif you are concerned about being able to keep up with note taking, consider recording the meeting
- Review your outline and if necessary, add additional notes or clarify points raised. Also check to ensure all decisions, actions and motions are clearly noted
- Once you’ve made any required revisions, the minutes will then need to be stored for future reference
Each participant will receive the following materials for the Meeting Minutes Writing Skills course
Meeting Minutes Writing Skills Learner’s Guide
Meeting Minutes Writing Skills Key Takeaways Notes
Meeting Minutes Writing Skills Essentials Ebook
Meeting Minutes Writing Skills Course Handouts
Meeting Minutes Writing Skills 30-Day Action Plan
Meeting Minutes Writing Skills MindMaps Pack
Meeting Minutes Writing Skills PPT Slides Used During Course
Meeting Minutes Writing Skills Long-Term Memory Flashcards Pack
Meeting Minutes Writing Skills E-Learning Course
Meeting Minutes Writing Skills Online Video Course
Meeting Minutes Writing Skills Essentials Audiobook
Meeting Minutes Writing Skills Infographics Pack
Each course participant will receive a certification of training completion
There are 3 pricing options available for this Meeting Minutes Writing Skills training course. Course participants not in Singapore may choose to sign up for our online Meeting Minutes Writing Skills training course.
Contact us for the latest Meeting Minutes Writing Skills course schedules:
Phone: +65 6817 2530
Request for this Meeting Minutes Writing Skills course brochure. Fill up the short information below and we will send it to you right away!
Post Training Support: A vast majority of training does not have any effect beyond 120 days. To work, training has to have a strong pre- and post-training component. Post-training reinforcement helps individuals to recall the understanding and ask questions.
Blended Learning: Learning does not occur in the classroom. Virtually everybody prefers distinct ways of learning. Successful learning should have a multi-channel, multi-modal strategy.
We Understand The Industry: We’ve got a profound comprehension of the business, business design, challenges, strategy and the that our participants are in and have designed the courseware to cater to their professional needs.
Course Content: Knowles Training Institute’s material is relevant, of high quality and provide specific learning results. Participants will leave the training course feeling as they have gained a strong understanding and will also be in a position to execute what they have learned sensibly.
Course Development — The workshop modules follow a systematic and logical arrangement. This structure helps to ensure that the course material allows the facilitators to deliver the course in a logical arrangement. Consider the subjects as building bricks into learning, our facilitators slowly build towards a comprehensive picture of this entire topic.
To write a meeting minutes, follow these five steps:
- Pre-Planning – write the agenda / outline.
- Record taking – record crucial information such as the date and time of meeting, names of attendees, and the agenda items discussion.
- Minutes writing or transcribing – write it as soon as possible, keep it objective, fact-based, and brief.
- Distributing or sharing of meeting minutes – by online sharing, cloud sharing, email.
- Filing or storage of minutes for future reference.
- Understand how to identify the essential items to note.
- Know when it is sufficient to focus on listening.
- Prepare for the meeting in advance.
- Use templates – to keep documents professional
- Consult with the chairperson about the meeting first.
- Talk to the participants before the meeting.
- Write accurately and neutrally.
Before the meeting: Prepare the various topics to be addressed throughout the meeting to conserve time and to be able to focus on essential topics during the meeting.
During the meeting:
Build the notes as the meeting advances: a tip to composing the notes coherently is to differentiate actions from remarks as well as noting the different actions per person with a deadline.
After the meeting:
Type out the notes in a logical manner. Organized the notes to send to colleagues.
The past tense is normally used for writing minutes, as the discussion during the meeting actually happened in the past. There is an exception to this rule. Governing body resolutions should be written in the present tense because they will only occur in the future.
Good minutes are essential to the meeting’s success. The minutes of the meeting should allow attendees to verify the collective census’s decisions and decided actions. Minutes pen down the proceedings in a meeting, either by hand physically or on a computer. An experienced secretary includes relevant information in the meeting and forgoes unnecessary information. Minutes may be a list of actions, a verbatim record of the deliberations, or a narrative of discussions.
Meeting minutes are the complete notes serving as an official record of a meeting.
The chairperson in charge of the meeting would delegate this minute taking task to one of the participants.
Although this job is not exceedingly difficult, taking minutes is an important one. As the meeting minutes are the official record of the discussion of the meeting, accuracy is essential.
Although some people have the opinion that minute taking is not as relevant as before, having great minute taking skills is still important. First, it helps the company to have accurate records. Also, people will know that you are good at every job you tackle on.
Be prepared for the meeting
Show up early and have all the necessary documents in order to set up the writing station before the meeting starts.
Keep it simple
The notes do not have to be word for word. What is important is clarity.
Listen before writing
Listen to each point first before writing everything down. This step gives time to figure out what needs to be recorded and to sum up what was said.
Use bullet points and keywords
Use bullet points to pen down lists of proposals and remarks.
To be a good meeting minutes taker,
- Be a great listener. Minute-takers are known for taking more time to listen than writing down.
- Be reasonably confident about the words that are written down.
- Remember that it is useful to have a computer but not critical.
- Have a copy of the agenda. Read the agenda carefully and discuss it with the chair beforehand.
- Have the file of past minutes in the event someone asks about past discussions.
Shorthand is not a vital skill for a good minute taker. On the contrary, people who take notes using shorthand often take inferior minutes because their practice is to note down everything.
Minutes should be recorded at all board of director meetings and shareholder general meetings. Keeping minutes shows that the group is solvent and alive as a corporation. Keeping minutes allows officers and directors to enjoy the protection from individual liability for the officers that incorporating a company provides. Keeping minutes is also useful for organizational purposes.
Avoid even trying to record the conversations in the meeting word for word. It only increases the chances of an error. Be succinct and sum up the key points.
Summarise everyone’s agreed conclusion, instead of trying to record down everyone’s opinions. Simply state, keeping in mind not to favour one’s side over another, that there were many points of view.
Minutes of the meeting are so crucial for people who were unable to attend and who wants a recollection on the meeting’s decisions. They are also a useful tool to remind people of their duties or timelines, keeping everyone on track.
Here is an example of what may be included in a minutes of meeting template:
For an informal meeting: the date, list of those present and absent, list of attendees, list of agendas, and the next course of action to take by who.
Once the meeting minutes are entirely written, make the meeting minutes official by getting the board secretary’s signature. The organization’s protocol may also need the director’s signature.
Always follow the organization’s internal rules and protocols for keeping the minutes. It is good to have back-up copies in print or softcopy.
The secretary also has responsibility for distributing the minutes. Make sure the director approves the minutes before sharing them.
A minute taker is a person who records the minutes of the meeting. He or she is accountable of the only official version of events recorded. He or she may be a legal, professional note taker, whose job is to officially record the agendas discussed, or they may simply be an active attendee of the meeting.
The formality of the meeting. The manner of taking notes depends on the formality of the meeting.
Minutes should follow the agenda order. Enter the revisitation of a previous topic under the original agenda item being discussed. Include all the key summaries or decisions made, and actions agreed, and who is accountable for those actions.
Minutes are usually written in the past tense and the passive voice. Use ‘would’ rather than ‘will’ for what is going to happen, especially with formal minutes.
The minutes of a meeting is prepared by the minutes taker or secretary, whose job is to record the minutes of the meeting. This person may not necessarily have a formal title as a “minutes taker”. The minutes taker need not be the secretary, which is often true for informal meetings.
A resolution is a written document that describes the decisions agreed to be taken by the board of directors of a corporation in a meeting. On the other hand, the minutes are a written document that describes actions taken to be taken and are a record of agendas and matters discussed.
The following are the features of a good meeting minutes:
1. Records attendance
A good meeting minutes indicate those who were requested to come for the meeting and those who truly attended the meeting – List those who were present and those who were absent.
2. Lists the decisions, action items, and those responsible
Pen down the decisions and action items that were agreed upon.
3. Include a copy of reports or other documents used in the meeting
Ensure that copies of these are included in the minutes of meeting.
4. Use a template format
Start your report with facts such as time, date, venue and attendees. The agenda should be the outline of your report.